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Black Lives Matter Creative Competition Rules

Exeter College is holding two competitions in 2022, one for current and incoming students, the other a parallel competition for Fellows, Staff and their dependants aged under 18 on 10 October 2022.

Jump to information about the competition for Exeter College students and incoming students.

Jump to information about the competition for Fellows, Staff and their dependants.

Competition for Exeter College students and incoming students

Rules

  • The Competition is open to any student who is or will be an undergraduate or graduate member of Exeter College in the Academic Years 2021/22 or 2022/23. Joint entries are permitted, but all entrants must be undergraduate or graduate members of Exeter College in the Academic Years 2021/22 or 2022/23 (this includes current offer-holders starting in the year 2022).
  • Submissions should be a response to the theme, “Here, Now, Then”. Submissions may be in any form, including but not limited to essays, visual art, poems, play scripts or performances, or musical compositions.
  • Written material should be limited to 2,500 words. Digital recordings of performances etc should be limited to 10 minutes. Visual art should be limited in size to 2×2 metres. Larger pieces can be produced, but if they are too difficult to transport, the submitter will be asked to submit a photo or video of the piece, which will be used for the exhibition.
  • Each entry must be accompanied by a submission form. There will be one submission allowed per person, but each person is allowed additionally to participate in other group projects.
  • Electronic entries should be submitted to college.secretary@exeter.ox.ac.uk; for large files we recommend using OneDrive, Dropbox or a similar service and sending an email to confirm delivery. Physical entries should be handed in to the porters’ lodge addressed to the college secretary.
  • There are two prizes of £500, one to be awarded by the judging panel, and one to be awarded by popular vote.
  • By entering this competition, you are deemed to accept these competition rules and the terms and conditions.

General conditions

  • The promoter of the Exeter College Black Lives Matter Creative Competition is Exeter College, Oxford.
  • Entry to the competition is free.
  • Grant funding can be applied for until the budget is exhausted.
  • Competition closes: 17.00 hrs BST Monday 10 October 2022. Exeter College reserves the right to extend the duration of the competition if necessary.

Details for entrants

  • The competition is open to students of Exeter College.
  • The competition opens on 5 June 2022. The closing date is 17.00 hrs (BST) on Monday 10 October 2022. Exeter College reserves the right to extend the duration of the competition if necessary.
  • No nudity or portrayals of illegal or unethical activities are permitted. Submissions that at the sole discretion of the judges are considered inappropriate or unsuitable for publication will be deemed ineligible and removed from the competition.
  • Copyright of the entire entry must be held by the entrant. Exeter College reserves the right to request confirmation of copyright.
  • Exeter College reserves the right to use all submitted entries, including those not chosen to win prizes, in promotional materials without further permission from, or providing payment for use to, the entrant. Credit may be given to the entrant if reproduced. The entrant will retain copyright.
  • You represent and warrant to Exeter College that you are the sole and exclusive owner of your submission, or that you have all right and authority to grant the rights in the submission to Exeter College described herein; and that you have obtained any and all releases necessary from all persons (or their legal guardians) depicted in the submissions.
  • There is an option to request anonymity on the submission form. If this is chosen, only the college secretary will see the name and email of the submitter. If the competition is won by somebody who wishes to remain anonymous, we will publicise the accomplishment whilst respecting their request. No identifying details will be published.
  • By entering the competition, entrants agree for their entries to be publicly displayed in the physical exhibition, the exhibition website, on the College’s website and social media channels, and in College digital and print publications in compliance with their user terms and conditions. As such, you hereby grant to Exeter College a non-exclusive, royalty-free licence to reproduce works based on your submission without any obligation to compensate you. Where anonymity has been requested entries will only be displayed publicly provided they do not contain identifying features.
  • Unless anonymity is requested, by entering this competition you consent to the use of your name, biographical information, competition entry and any statements attributed to you, or photographs of you taken subsequently, being used for promotional purposes without additional compensation to you.
  • Exeter College does not accept any liability for lost, damaged, delayed or incomplete entries.
  • Judges appointed by Exeter College will nominate the winning entry and their decision is final. They will be looking for entries that are a response to the theme, “Here, Now, Then”, and that demonstrate engagement with both the theme and the chosen format of their piece.
  • A second prize will be awarded by popular vote; this will be open to undergraduates and graduates who are current students during October 2022.
  • The winners will be chosen after the competition closing date and will be contacted directly by email.
  • If you are uncomfortable with any of the above clauses please send an email to college.secretary@exeter.ox.ac.uk with any requests or concerns.

Competition for Exeter College Fellows, Staff and their dependants

Rules

  • The Competition is open to any Fellow or member of staff, or anyone under 18 years old on 10 October 2022 for whom they are a parent or carer.  No Fellows or staff involved in the management or judging of the competition, nor children for whom they are the parent or carer may enter.
  • Submissions should be a response to the theme, “Here, Now, Then”. Submissions may be in any form, including but not limited to essays, visual art, poems, play scripts or performances, or musical compositions.
  • Written material should be limited to 2,500 words. Digital recordings of performances etc should be limited to 10 minutes. Visual art should be limited in size to 2×2 metres. Larger pieces can be produced, but if they are too difficult to transport, the submitter will be asked to submit a photo or video of the piece, which will be used for the exhibition.
  • Each entry must be accompanied by a submission form. There will be one submission allowed per person.
  • Electronic entries should be submitted to college.secretary@exeter.ox.ac.uk; for large files we recommend using OneDrive, Dropbox or a similar service and sending an email to confirm delivery. Physical entries should be handed in to the porters’ lodge addressed to the college secretary.
  • There will be two prizes of £50, one for over-18s and one for under-18s. All entries from under-18s will receive an acknowledgement.
  • By entering this competition, you are deemed to accept these competition rules and the terms and conditions.

General conditions

  • The promoter of the Exeter College Black Lives Matter Creative Competition is Exeter College, Oxford.
  • Entry to the competition is free.
  • Competition closes: 17.00 hrs BST Monday 10 October 2022. Exeter College reserves the right to extend the duration of the competition if necessary.

Details for entrants

  • The competition is open to Exeter College Fellows, Staff and their dependants who are under 18 years of age on 10 October 2022.
  • The competition opens on 5 June 2022. The closing date is 17.00 hrs (BST) on Monday 10 October 2022. Exeter College reserves the right to extend the duration of the competition if necessary.
  • No nudity or portrayals of illegal or unethical activities are permitted. Submissions that at the sole discretion of the judges are considered inappropriate or unsuitable for publication will be deemed ineligible and removed from the competition.
  • Copyright of the entire entry must be held by the entrant. Exeter College reserves the right to request confirmation of copyright.
  • Exeter College reserves the right to use all submitted entries, including those not chosen to win prizes, in promotional materials without further permission from, or providing payment for use to, the entrant. Credit may be given to the entrant if reproduced. The entrant will retain copyright.
  • You represent and warrant to Exeter College that you are the sole and exclusive owner of your submission, or that you have all right and authority to grant the rights in the submission to Exeter College described herein; and that you have obtained any and all releases necessary from all persons (or their legal guardians) depicted in the submissions.
  • There is an option to request anonymity on the submission form. If this is chosen, only the college secretary will see the name and email of the submitter. If the competition is won by somebody who wishes to remain anonymous, we will publicise the accomplishment whilst respecting their request. No identifying details will be published.
  • By entering the competition, entrants agree for their entries to be publicly displayed in the physical exhibition, the exhibition website, on the College’s website and social media channels, and in College digital and print publications in compliance with their user terms and conditions. As such, you hereby grant to Exeter College a non-exclusive, royalty-free licence to reproduce works based on your submission without any obligation to compensate you. Where anonymity has been requested entries will only be displayed publicly provided they do not contain identifying features.
  • Unless anonymity is requested, by entering this competition you consent to the use of your name, biographical information, competition entry and any statements attributed to you, or photographs of you taken subsequently, being used for promotional purposes without additional compensation to you.
  • Exeter College does not accept any liability for lost, damaged, delayed or incomplete entries.
  • Judges appointed by Exeter College will nominate the winning entries and their decision is final. They will be looking for entries that are a response to the theme, “Here, Now, Then”, and that demonstrate engagement with both the theme and the chosen format of their piece.
  • The winners will be chosen after the competition closing date and will be contacted directly by email.
  • If you are uncomfortable with any of the above clauses please send an email to college.secretary@exeter.ox.ac.uk with any requests or concerns.

Key dates

Competition opens: 5 June 2022

Competition closes: 17.00 hrs BST Monday 10 October 2022. Exeter College reserves the right to extend the duration of the competition if necessary.

Grant funding for current and incoming students will be available until the budget is exhausted.

More information

To find out more about the Black Lives Matter Creative Competition click here.