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COVID Information for Students

The College is in the process of determining rules and procedures for Michaelmas Term 2021. The information below will be updated as soon as possible. You can view the University’s most up to date information here.

While we have tried to maintain a balance between health & safety and normal college life, certain changes have had to be made.

The below is a useful guide and information about Student Life at College during the Pandemic.  Please see the below links for more information

Prevention, Testing and Self-Isolation

A complete set of information is available here.

Vaccinations

Pop up vaccination centres are available for all 1st and 2nd dose vaccines and for those who don’t have a UK recognised vaccination – please see this link for further information.

Face-coverings

While not mandatory, to protect both staff and students, the use of face-coverings around College is strongly recommended especially in enclosed areas with poor ventilation.

Regular testing

If you are working or studying on-site, you are strongly encouraged take two lateral flow device tests (LFD) per week.  This includes  any member of staff or student who is  accessing University or College buildings, as well as students  resident at their term-time address.  Students can pick up a box of LFDs from the Lodge with their Bod Card.

If you develop symptoms between LFD tests, you must stop performing them, self-isolate, and have a PCR test instead. You must follow the guidelines and only stop self-isolating if you receive a negative PCR test.  Testing is free and convenient, and there will be staff on hand to assist you.

BOOK A PCR TEST

(please note: SSO required)

If you have any coronavirus symptoms you should book a PCR test in the normal way.

What to do if your Lateral Flow Test (LFT) is positive

Book a PCR test: https://www.ox.ac.uk/coronavirus/health/covid-testing/regular-testing

Self-isolate until you receive a negative PCR test, or for ten days if the PCR test is positive.

Inform the College, through filling out the self-isolation form, available here: https://www.exeter.ox.ac.uk/covid/self-isolating-declaration/

What to do if you have COVID Symptoms

The main symptoms are:

  • a high temperature– this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough– this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste– this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal

If you experience COVID-19 symptoms you must immediately self-isolate and assume you have the virus, pending the result of a confirmatory PCR test, which you should book as soon as possible. You must take a PCR test (not an LFD test) if you have symptoms. You should wherever possible book the PCR test through the Early Alert Service, the results of which are usually available well within 24 hours (shorter than the usual wait through NHS testing services). Your household members should also self-isolate while you await the results of your test, unless they are exempt (see “Who is exempt from isolating” section below).

What to do after your PCR-test

Maintain self-isolation until you have your results. Once you have your results through:

Negative result – A negative result means the test did not find coronavirus. 

If your test is negative, you no longer need to self-isolate and can return to study/work, as long as:

      • you were not told to self-isolate by NHS Test and Trace
      • you feel well – if you feel unwell, stay at home until you’re feeling better

Positive test – A positive result means you had coronavirus when the test was done.

Public Health England (PHE) or the Oxford Early Alert System (EAS) will be in touch.

If your test is positive, you must continue to self-isolate for 10 full days after onset of symptoms – test day is considered day 0

      • If you had a test because you had symptoms, keep self-isolating for at least 10 days from when your symptoms started.
      • If you had a test but have not had symptoms, self-isolate for 10 days from when you had the test.
      • Household members must self-isolate for 10 days from when you start self-isolating unless exempt.
      • You should make a list of your close contacts and tell them you have had had a positive PCR test (useful advice here)
      • Close contacts (defined here) must self-isolate for 10 days from the last contact with positive case unless exempt

Who is exempt from isolating?

From 16 August 2021, you will not be required to self-isolate if you are notified you have had close contact with someone with COVID-19 and any of the following apply:

      • you are fully vaccinated*
      • you are below the age of 18 years 6 months
      • you have taken part in or are currently part of an approved COVID-19 vaccine trial
      • you are not able to get vaccinated for medical reasons

*Fully vaccinated means that you have been vaccinated with an MHRA approved COVID-19 vaccine in the UK, and at least 14 days have passed since you received the recommended doses of that vaccine.

NHS Test and Trace will contact you to let you know that you have been identified as a contact and check whether you are legally required to self-isolate. If you are not legally required to self-isolate you will be provided with advice on testing and given guidance on preventing the spread of COVID-19. Even if you do not have symptoms, you will be advised to have a PCR test as soon as possible.

Even if you are vaccinated, you can still be infected with COVID-19 and pass it on to others. If you are identified as a contact of someone with COVID-19 but you are not required to self-isolate, you can help protect others by following the guidance on how to stay safe and help prevent the spread. As well as getting a PCR test, you may also consider:

      • limiting close contact with other people outside your household, especially in enclosed spaces
      • wearing a face-covering in enclosed spaces and where you are unable to maintain social distancing
      • limiting contact with anyone who is clinically extremely vulnerable
      • taking part in twice weekly LFD testing

This advice applies while the person in your household with COVID-19 is self-isolating.

What to do if you need to self-isolate

Please fill out the self-isolation form https://www.exeter.ox.ac.uk/covid/self-isolating-declaration/. This will inform the relevant members of College so that meals and other support can be provided.

If you are self-isolating the College has a handy guide on how students can manage their self-isolation . This can be viewed at this page http://www.exeter.ox.ac.uk/covid/self-isolation-advice-for-students/

Any further questions?

If you have read all this advice and are still unclear what to do, then you may contact covid@exeter.ox.ac.uk.

Tutorials

This will depend on the circumstances of the tutor and the group size.  Some tutorials may be moved online with Microsoft Teams, others may be physical as normal or with reduced capacity.  Your tutor will contact you to discuss arrangements.

Life at College

To be confimed.

Catering

Please see here for more information about catering arrangements Catering Arrangements for Students

Nurse/Welfare

The Nurse/Welfare Officer remains available for students, helen.thornton@exeter.ox.ac.uk.

Library

The library is now open 24/7 and you can enter the library by swiping your Bod card at the door. There is no seat-booking system.

The click and collect service is no longer in operation and books should be returned to the library only.  The return book box in the JCR has been removed.

Academic Office

Students can arrange in-person or virtual appointments with the team in the Academic Office by clicking this link.

IT & Computer Rooms

Computer rooms are open for use the MCR, JCR and Balsdon Computer rooms are operating at a slightly reduced capacity due to insufficient ventilation.

The IT Team can provide IT support both remotely and physically but must be booked in advance, which can be booked at this website http://bit.ly/exetercollegeit.

Accounts

The accounts office is open to students but by appointment only.  Appointments can be physical or virtual and can be booked online here http://bit.ly/ExeterAccountsOffice

Accommodation & Housekeeping

Arrangements for housekeeping, cleaning or rooms and use of shared spaces can be viewed here. https://www.exeter.ox.ac.uk/covid-housekeep-arrangements/

For any issues at Turl Street, Abingdon Road, Iffley Road please email the Accommodation Manager on mihaela.groza@exeter.ox.ac.uk

For issues at Cohen Quad please email the Operations Manager at claire.fell@exeter.ox.ac.uk

Lodge

Remains open.  We ask all students to collect parcels and post ASAP.

Maintenance

Any issues can be reported to spice works via the e-mail as before at maintenance-servicedesk@exeter.ox.ac.uk

We will respond accordingly depending on the location and priority of the reported problem but if there are any occupants in the vicinity when a member of the maintenance team arrive they will have to ensure they have a face covering and maintain social distancing or leave the area.

Chapel

The Chapel will be available as a place to reflect, relax, and be still.

Outside of Services:

Please use the hand sanitiser in the Antechapel, and when you leave the Chapel, please wipe down where you were sitting.

Please contact the Chaplain if you wish to play the piano or use the Chapel as a rehearsal space.

 

Students Sports & Gym

The captain of each sports club should contact the Domestic Bursar domestic.bursar@exeter.ox.ac.uk to perform a risk assessment.  Sports Clubs members should contact the club captain for any arrangements.

More updates soon.