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Covid-19: Special Rules for Students, 2020-21

The following rules supplement, and, where indicated, supersede, the rules contained in the Red Book.
To break any of these rules intentionally, recklessly, or negligently shall constitute a disciplinary offence. Suspected breaches will be dealt with under the disciplinary procedures outlined in the Red Book.

These rules are in force from 23.10.2020, until further notice.

Student Agreement

All students must abide by the provisions of the Covid-19 Student Responsibility Agreement (https://www.ox.ac.uk/coronavirus/students/agreement).

Guests in College Accommodation

[This rule supersedes the rules on guests in student accommodation found in the Red Book]

Except for members of one’s own ‘household’, as defined by the College, no guests are permitted in College accommodation. For the purposes of this rule, ‘College Accommodation’ includes all student bedrooms and sets, kitchens at Cohen Quad, all flats at Exeter House, the Friendship Houses on Iffley Road, and 100/2 Abingdon Road. People helping students to move into or to move out of College accommodation at the start or end of term are exempt from this prohibition.

With the exception of the ground floors of staircases 5, 6 and 8, staircases at Turl Street are off-limits to all students except (a) those who live on them, or who belong to households some of whose members live on them, (b) those attending tutorials or other college teaching taking place on the staircase, (c) those with an appointment to see a member of College staff whose room is on that staircase.

The first and second floors of Cohen Quad, and those parts of the third floor which are used for student accommodation, are off limits to all students except those who live on the floor in question.

Occupants of the Iffley Road Friendship Houses who use the shared garden must follow government regulations and respect appropriate social distancing when interacting with students who are not members of their own household. The garden is off limits to any student not residing in the Friendship Houses.

Non-Exeter guests in the public spaces of College: Indoor spaces

[This rule supersedes the rules on non-Exeter guests found in the Red Book]

No guests who are not currently members of the College are permitted in the indoor spaces of any College site. People helping students to move into or to move out of College accommodation at the start or end of term are exempt from this prohibition. Associate members of the MCR may continue to access the MCR rooms.

Non-Exeter guests in the public spaces of College: outdoor spaces

[This rule supersedes the rules on non-Exeter guests found in the Red Book]

No guests who are not currently members of the College are permitted in the outdoor spaces of Cohen Quad, the friendship houses on Iffley Road, or Exeter House. A maximum of two guests per student
are permitted in the outdoor spaces of the Turl Street site between 9am and 8pm. All such guests must abide by UK government, University, and College rules for managing risks associated with the pandemic. Students are responsible for the conduct of their guests

Parties and Social Events (Bops)

[This rule supersedes the rules on parties and social events found in the Red Book]

No permission will be given for student parties or Bops. Holding illicit parties on College property will be considered a serious disciplinary offence.

Events in Public Rooms

Permission for all events to be held in public rooms must be sought from the Sub-Rector, using the booking form available at the Lodge. Additionally, the permission of the Prevent Lead remains required for any event involving an external speaker (anyone who is not a member of College). Additional to the booking form, the Prevent form (submitted to the Prevent Lead), students must submit to the Sub-Rector a completed risk guidance form, which is available on request.

Capacity for student events will be limited, and priority will be given to those with an obvious educational or welfare purpose. The Sub-Rector may set particular additional requirements on events, as deemed necessary for the purposes of the management of risks associated with the pandemic. The behaviour of all attendees, including their adherence to College, University, and Government Covid regulations, will be the responsibility of the organisers. A maximum limit on numbers will be set, which must be adhered to. The College reserves the right to disallow or cancel the event if deemed necessary for the management of risks associated with the pandemic; no compensation will be payable in the event of cancellation. Events whose attendees fail to adhere to appropriate social distancing, or to any other regulation or requirement set by the College, may be shut down by the Sub-Rector, the Junior Deans, or the Porters/Front Desk Staff.

Events organised by Student Common Rooms and held in the JCR or MCR:

An appropriate risk guidance form, available from the Sub-Rector on request, must be filled out and held on file for all events organised by common rooms and held in rooms belonging to the JCR or MCR (whether at Turl Street, Cohen Quad, or Exeter House). The JCR or MCR executive will be responsible for ensuring that the provisions of the risk guidance form, in addition to current College, University, and Government regulations, are adhered to. The College reserves the right to cancel or disallow any event if deemed necessary for the management of risks associated with the pandemic. Events whose attendees fail to adhere to Covid regulations, or to any other regulation or requirement set by the College, may be shut down by the Sub-Rector, the Junior Deans, or the Porters/Front Desk Staff.

JCR and MCR common rooms:

Users of common rooms must adhere to appropriate social distancing at all times, and must not exceed advertised maximum occupancy, or otherwise breach College, University or Government regulations related to Covid-19. Repeated failure to abide by these requirements may result in the common room being locked for a period determined by the Sub-Rector.

Outdoor gatherings on College Property:

Students are reminded that any outdoor social gathering on College property which is not organised or endorsed by the College is subject to the same Government regulations as outdoor social gatherings outside of College.

Online meetings

For the avoidance of doubt, any online event organised by the JCR, the MCR, or by any College club, team, or student organisation, will be considered to take place ‘in a College context’ for the purposes of the interpretation of the disciplinary code.

Further, any such online event organised by any student of the College which involves an ‘external speaker’ (i.e. someone who is not a member of the College) must have the approval of the Prevent Lead. Forms (which are available from the Turl Street Lodge, or from the Sub-Rector) must be fully completed, signed and returned to the Prevent Lead in good time. Failure to gain permission may result in the cancellation of the event. This rule is additional to the existing requirements regarding external speakers at student-organised events.

 

Date Updated: 23rd October 2020
Version: 2