Your Next Steps
Below is guidance as to your next steps as well as information on what to expect from your arrival at Exeter in October.
The Arrivals and Information Form is used submit your accommodation preferences to us and will open for responses at 9.30am BST on the 15th of August. You will need to have read the College Contract, University Contract, and Accommodation Tenancy Agreement. Information on types of Accommodation can be found in the Guides section of the Hub.
You will need to complete the Arrivals and Information Form before the 1st of September, and verify your details on the Self-Service by the 1st of October.
Tasks to Complete
Every new starter needs to complete an Arrivals & Information Form which will have questions relating to the following:
- Student Contracts
- Accommodation Preferences
- Dietary Requirements
- Disability Disclosure
- UK Bank Account details (don’t worry if you are an International Student and don’t have these yet, you can submit the details to Accounts in due course)
The form will open at 9.30am BST or 30 minutes after confirmation letters have been sent out, whichever is later.
Please try not to submit the form multiple times, and bear in mind that your latest submission time will be the one that is taken into consideration when allocating accommodation preferences. There is no need to notify us if you have submitted it more than once.
Deadline for completion: 1st of September
An essential part of being a student of the University is the annual completion of registration. As a new student you should complete the first step of your University registration by verifying your details online using Student Self Service before you arrive.
You will need to use your Oxford Single Sign On details to access Student Self Service. These will be emailed to you over the next few weeks to the email address we have contacted you on previously (please regularly check your junk folder). You will need to follow the instructions and activate your account.
You need to register in order to attend your programme of study, release your loan from the UK Student Loans Company/sponsor/awarding body, use your University email account, obtain your University Card, print an enrolment certificate, be eligible to take examinations and access your results.
Your status as a member of the University is also not confirmed until your enrolment has been completed by the College, which usually takes place in Week 0 of term. We are unable to complete this step or issue your University Card until you have registered.
Click here for a guide to registration
Deadline for completion: 1st of October
If you have successfully verified your details through Student Self Service then you will be able to collect your University Card once you’ve arrived.
Your University Card
- enables you to access facilities and services such as libraries, computing services and the Language Centre
- acts as a payment card in College and some departments
- allows entry to buildings which have swipe-card access control
- provides you with a form of identity whenever you are on college or University premises
- gains you a student discount at many stores, including 10% off in the University’s High Street Shop and online at oushop.com.
Important information regarding your University Card must be read here:
Important University Card Information
Home Students: Your University Card will be available to collect alongside your room key from the Porters’ Lodge upon arrival. The team in the Academic Office will complete your enrolment on course the next working day.
International Students: Your card will need to be collected during Freshers’ Week from the Academic Office in the Bursary (next to S9). Please bring your BRP and passport. Please book a collection slot below. You will need to collect your card from us before you can generate your enrolment certificate which is needed to open a bank account.
WEPO (Williams-Exeter Programme): Please report to the Academic Office after your Register Signing. Please bring your BRP and passport.
Your Arrival at Exeter
By car
If travelling into Oxford by car then there multiple Park and Ride stations which are convenient to use and would be our recommended way of travelling in.
If you plan on driving directly to the College then use the postcode OX1 3DP. This What3Words link will bring you to our front gate where the Porters’ Lodge is located. The Porters’ can then issue you with a temporary parking-permit which which will give you 15-minutes of on-street parking to unload. We do not recommend driving yourself as the car will then need to be moved and parked elsewhere.
Taxi ranks can be found at Oxford Railway Station, Gloucester Green Coach Station, and St Giles’. If pre-booking, there are many local taxi companies to use, but these are the two we, in the Academic Office, use most:
001 Taxis
Royal Cars
Note that Uber does not operate in Oxford, however the app will still work and connect you instead to a local taxi firm.
By bus
If travelling from London, the Oxford Tube offers a very regular and direct service with no need to pre-book.
Alight at the following stops for a short walk to the College:
High Street J1 – 6 minute walk
St Aldates H5 – 7 minute walk
Gloucester Green Coach Station – 8 minute walk
Gloucester Green Coach Station is also the central Oxford stop for most of the national bus companies, including National Express and Megabus.
By train
Oxford Railway Station is a (mostly-straight) 15-minute walk away, and there will be taxis stationed outside to take advantage of should you not wish to walk.
Overseas arrivals
See the University’s webpage for detailed and up-to-date information on getting to Oxford from London airports and if arriving on the Eurostar.
International Arrivals Information
If you need assistance or are lost, please contact the Exeter College Porters’ Lodge Reception: (+44) 01865 279600
Arrival at the College is from 1pm on the 6th of October (unless previously arranged).
From this time you will be able to report to the Porters’ Lodge to collect your room key (and University Card if you are a home student). Members of the JCR will be on hand to welcome you and help you find your room.
If you have arrived by car then there are temporary parking-permits which you can request when collecting your key which will give you 15-minutes of on-street parking to unload.
There are a limited number of large trolleys to help you with your belongings across college, however do note that in most cases you’ll be carrying your luggage upstairs, so try not to overpack…
Once you’ve settled in to your new room Freshers’ Week gets underway with the JCR leading welcome events throughout the rest of the day. See your Freshers’ Week timetable for more information.
If your parent(s) or guardian(s) are dropping you off, then they are invited to visit our Dining Hall for refreshments before making the journey home. Our new Rector, Dr Andrew Roe, will also be dropping by to say hello!
The numbers in black circles on the map below correspond to Staircases, which is how the locations of rooms are identified. Each Staircase has its number outside of it, usually above the entrance door.
The Academic Office can be found in with the College Offices next to Staircase 9.
How to find the Academic Office
