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Publication Scheme

This publication scheme follows the model prepared and approved by the Information Commissioner in the Definition Document for Higher Education Institutions, as at January 2013.

This College makes information available to the public as part of its normal activities. The information covered is included in the classes of information mentioned below, where this information is held by the College.

Written Requests

Information held by the College that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act. Requests for information should be sent to the dedicated email address: foi@exeter.ox.ac.uk or, alternatively, please write to the College (Exeter College, Oxford, OX1 3DP) and mark your envelope clearly with ‘Freedom of Information’.

Who we are and what we do

Legal Framework and Organisation

The Rector and Scholars of Exeter College in the University of Oxford, commonly known as Exeter College, is an eleemosynary charitable corporation aggregate. It was founded in 1314 by Walter de Stapeldon, Bishop of Exeter, and was enlarged by Sir William Petre under a charter granted by Queen Elizabeth I in 1566. The corporation comprises the Rector and Fellows who are regulated in accordance with the College Statutes,  Bylaws and in its policies.

Exeter  College is registered as a charity with the Charity Commissioners. The College’s charity registration number is 1141333 and you can find its record at the Charity Commission.   The members of the Governing Body are Trustees of the charity.

How the institution is organised

List of Fellows and staff

Organisation chart

Location and Contact details

You can find details of the location of the College, and how to contact us here.

Wholly owned Companies

The College is the sole shareholder of four companies, whose records are available from Companies House

Exeter College Trading Limited

Collexoncotoo Limited

Exeter College Yew Tree Hill Development Company Limited

Checker Hall Company Limited

Student activities

You can find information for current students here.

What we spend and how we spend it

Annual Accounts

These Accounts show both the income and expenditure of the College.

Year ending 31 July 2020

Year ending 31 July 2019

Financial regulations and procedures

These are set out in Bylaws and Standing Orders (under development)

Staff pay and grading structure

The College uses the University Salary Scale.

Register of suppliers

The  College does not maintain a register of suppliers, but in order to obtain best value for money engages in various consortium purchasing arrangements.  The details of those arrangements are not included in this publication scheme for reasons of commercial confidentiality.

Statement on procurement and tender procedures

The College is not a public authority for the purpose of European Law relating to tendering requirements.  Its normal practice in relation to capital works is to procure them through a tendering process.  As far as possible, Exeter College follows the University’s guidelines on procurement.

Research Funding

The College does not receive grants for research directly: these are administered through the University, which publishes a report on research income received.

What our priorities are and how we are doing

Exeter College Strategic Plan

Annual Report to Charity Commission

Annual Report on Strategy (under development)

Annual Report on Gender Pay Gap

Annual Report on Equality

Annual report on Safeguarding (under development)

University Strategic Plan 2018-23

How we make decisions

Exeter College, like all the colleges of the University of Oxford, is an autonomous self-governing institution. The Governing Body of the College comprises the Rector and Fellows. This body is constituted and regulated in accordance with the College Statutes,  The Governing Body holds to itself the responsibilities for the ongoing strategic direction of the College, for its administration and for the management of its finances and assets. It meets regularly with the Rector as Chair and is advised by a range of committees.  The Governing Body sets out many of the rules it applies to the operation of the College, including the composition and role of  committees in Bylaws and in its policies.

The Conference of Colleges is a grouping of all the Oxford colleges.

The University is a separate organisation.

Our policies and procedures

Lists of College policies

Lists and registers

Any information we are currently legally required to hold in publicly available registers

There is none.

Asset registers

Applications for information on the  College’s principal landholdings should be made to the Freedom of Information Officer.

Disclosure logs

The College does not maintain a disclosure log.

Register of gifts and hospitality provided to senior personnel

No register is considered necessary as business gifts and hospitality received by College personnel are of negligible value only.

Any register of interests kept in the College

Applications for information contained in the College’s register of interests should be made to the Freedom of Information Officer.

The services we offer

For potential students

Admissions/prospectus

Outreach events

Subjects taught

Williams College at Oxford

For current students

Accommodation offered

Support for health matters

Welfare Support

Library

Sport

Scholarships and bursaries

For the wider public

Chapel

Conferences

Archives and Special Collections

Summer Programmes

Publications